Vaccine Policy | NGEK TECH

1. Introduction and Purpose.

NGEK© (hereinafter referred to as "NGEK TECH", "NGEK©", "we", "us", or "our"), owned and operated by Aditya Patange™, is committed to maintaining a safe and healthy workplace for all team members, clients, and visitors. This Vaccine Policy outlines our approach to vaccination in alignment with global public health guidelines and local regulatory requirements.

Our policy is guided by scientific evidence, respect for individual rights, and commitment to collective well-being. We believe in a balanced approach that prioritizes both public health and personal autonomy, following established guidelines from the World Health Organization (WHO), Centers for Disease Control and Prevention (CDC), and local health authorities.

This policy applies to all employees, contractors, interns, visitors, and anyone conducting business on behalf of NGEK© or at NGEK© premises.

2. Our Commitment to Health and Safety.

2.1. We are committed to creating a workplace environment that protects the health and safety of all individuals while respecting personal medical decisions.

2.2. Core Principles:

• Science-Based Decisions. All policies are informed by peer-reviewed scientific research and guidance from recognized health authorities.
• Respect for Autonomy. We respect individual rights to make informed medical decisions in consultation with healthcare providers.
• Non-Discrimination. No individual shall face discrimination based on their vaccination status.
• Privacy Protection. All health information is treated with strict confidentiality in accordance with applicable privacy laws.
• Adaptive Approach. Our policies evolve based on the latest scientific evidence and public health guidance.

2.3. We recognize that vaccination is one component of a comprehensive health and safety strategy that includes hygiene practices, ventilation, and flexible work arrangements.

3. Vaccination Stance.

3.1. Encouraged, Not Mandated. NGEK© strongly encourages all eligible individuals to stay up-to-date with recommended vaccinations as advised by their healthcare providers and local health authorities. However, vaccination is not mandated as a condition of employment.

3.2. Supported Vaccinations. We encourage individuals to consult with their healthcare providers regarding:

• COVID-19 vaccines and boosters as recommended by health authorities.
• Annual influenza (flu) vaccines.
• Other vaccinations as recommended by local health guidelines.

3.3. Informed Decision-Making. We support individuals in making informed decisions about their health by providing access to reliable, science-based information from trusted sources.

3.4. Healthcare Provider Consultation. We encourage all team members to discuss vaccination decisions with their personal healthcare providers who understand their individual health circumstances.

4. Workplace Safety Measures.

4.1. Regardless of vaccination status, NGEK© implements comprehensive safety measures to protect all individuals:

4.2. Hygiene and Sanitation.

• Hand sanitizing stations throughout the workplace.
• Regular cleaning and disinfection of high-touch surfaces.
• Adequate supply of hygiene products.

4.3. Ventilation and Air Quality.

• Enhanced ventilation systems where applicable.
• Air purification measures in enclosed spaces.
• Access to outdoor or well-ventilated meeting areas.

4.4. Flexible Work Arrangements.

• Remote work options for eligible roles.
• Flexible scheduling to reduce workplace density.
• Virtual meeting options for those who prefer them.

4.5. Illness Protocols.

• Clear guidelines for staying home when symptomatic.
• Paid sick leave in accordance with applicable laws.
• No penalties for taking health-related leave.

5. Privacy and Confidentiality.

5.1. NGEK© is committed to protecting the privacy of all health-related information in accordance with applicable privacy laws, including but not limited to:

• Information Technology Act, 2000 (India).
• Personal Data Protection regulations.
• HIPAA (for US-based interactions).
• GDPR (for EU-based interactions).

5.2. Vaccination status is considered sensitive personal health information and will be:

• Collected only when legally required or voluntarily disclosed.
• Stored securely with restricted access.
• Never shared without explicit consent or legal requirement.
• Used only for legitimate health and safety purposes.

5.3. Individuals are not required to disclose their vaccination status to NGEK© unless mandated by applicable law or for specific client engagements that require such disclosure.

6. Non-Discrimination Policy.

6.1. NGEK© strictly prohibits discrimination, harassment, or retaliation against any individual based on their vaccination status or decision.

6.2. All team members shall be treated with dignity and respect regardless of their personal health decisions.

6.3. Employment decisions including hiring, promotion, compensation, and termination shall not be influenced by vaccination status.

6.4. Any concerns about discrimination should be reported through our grievance process outlined in Section 11.

6.5. We recognize and respect that individuals may have medical conditions, religious beliefs, or personal convictions that inform their vaccination decisions.

7. Accommodations and Exemptions.

7.1. Where vaccination may be required for specific client sites or jurisdictions, NGEK© will work with individuals to provide reasonable accommodations, including:

• Medical Exemptions. For individuals with documented medical contraindications certified by a licensed healthcare provider.
• Religious Accommodations. For individuals with sincerely held religious beliefs that preclude vaccination.
• Alternative Arrangements. Remote work, alternative assignments, or other reasonable accommodations where feasible.

7.2. Accommodation requests will be reviewed on a case-by-case basis through an interactive process with the individual.

7.3. All accommodation requests and supporting documentation will be treated confidentially.

8. Legal Compliance.

8.1. This policy is designed to comply with all applicable laws and regulations, including:

• Indian labor laws and workplace safety regulations.
• The Epidemic Diseases Act, 1897 (India).
• Disaster Management Act, 2005 (India).
• Applicable state and local health orders.
• International health regulations for cross-border activities.
• Client-specific requirements for on-site work.

8.2. Where local laws or client requirements mandate specific vaccination requirements, NGEK© will:

• Communicate requirements clearly and promptly.
• Provide reasonable notice before implementation.
• Explore accommodations and alternatives where possible.
• Comply with applicable legal mandates.

8.3. This policy will be updated as laws, regulations, and public health guidance evolve.

9. Resources and Information.

9.1. NGEK© encourages individuals to seek information from authoritative, science-based sources:

• World Health Organization (WHO): who.int
• Centers for Disease Control and Prevention (CDC): cdc.gov
• Ministry of Health and Family Welfare (India): mohfw.gov.in
• Indian Council of Medical Research (ICMR): icmr.gov.in
• Your personal healthcare provider.

9.2. We encourage critical evaluation of information sources and consultation with qualified healthcare professionals for personal health decisions.

9.3. NGEK© does not provide medical advice. All health-related decisions should be made in consultation with licensed healthcare providers.

10. Support and Well-being.

• Paid Time Off. Time off for vaccination appointments if needed.
• Recovery Time. Flexibility for those experiencing post-vaccination effects.
• Mental Health Support. Access to resources for health-related anxiety or concerns.
• Open Communication. A safe environment to discuss concerns without judgment.

10.2. We foster an environment of mutual respect where diverse perspectives on health decisions are acknowledged and respected.

11. Grievance and Reporting.

11.1. Any individual who believes they have experienced discrimination, harassment, or policy violations related to vaccination status should report their concerns.

11.2. Reporting Process:

• Email concerns to contact.adityapatange@gmail.com with subject line "Vaccine Policy Concern".
• All reports will be treated confidentially to the extent possible.
• Reports will be investigated promptly and fairly.
• Retaliation against anyone who reports concerns is strictly prohibited.

11.3. Complaints will be addressed within 30 days of receipt. The complainant will be informed of the outcome and any corrective actions taken.

12. Policy Updates.

12.1. This policy will be reviewed and updated periodically to reflect:

• Changes in scientific understanding and public health guidance.
• Updates to applicable laws and regulations.
• Evolving workplace needs and circumstances.
• Feedback from team members and stakeholders.

12.2. Material changes will be communicated to all affected individuals with reasonable notice before taking effect.

12.3. The "Last Updated" date at the top of this policy indicates when it was most recently revised.

13. Contact Information.

For questions, concerns, or accommodation requests regarding this Vaccine Policy, please contact us:

Policy Administrator: Aditya Patange™

Email: contact.adityapatange@gmail.com

Website: ngek.tech

We are committed to addressing all inquiries promptly and with respect for individual privacy and dignity.

Aditya Patange™ is a registered trademark.

This Vaccine Policy is effective as of December 19, 2025.

Disclaimer: This policy does not constitute medical advice. Please consult with qualified healthcare professionals for personal health decisions.

Vaccine Policy.